Student Account Information
Your student account includes charges and payments for tuition and fees as well as University residence hall contracts, University food service plan contracts, and other campus charges. It is very important for you as a student to read this information about your student account and understand how it impacts you.
Billing and Student Accounts
Billing information and other student account correspondence will be emailed to the student's UGA email account on record with the University. Bills will not be mailed. Any time a charge or payment activity posts to a student account, the student will be emailed a notice to access OASIS and review the account for recent activity. It is the student's responsibility to check his or her UGA email regularly in order to receive timely billing notification. The Univerity recognizes email as an official means of communication. In accordance with University of Georgia policy, students are required to have a UGA email address to which official University communications may be sent.
Student Account Information Available On-line
Students may view their student account tranactions on-line via the OASIS system. To view and print an account summary (bill), sign on to OASIS and select Student Account Main Menu on the list of options given. The account summary will include all charges and payments made with a specified billing period. Stuents may also make electronic payment in OASIS.
Payment of the Student Account
The following payment options are available in OASIS to satisfy the student account balance:
- Payroll Deduction (Graduate Assistants only)
- Loans, Grants, or Scholarships
- Credit Card/Debit Card
In most cases students who are sponsored, receive financial aid, or elect credit/debit card payment may satisfy their account in OASIS. Graduate assistants authorized for payroll deduction may elect to pay tuition and student fees by payroll deduction. The payroll deduct option is only available for the Fall and Spring semesters. Students whose payment method is check/cash should print their remittance advice in OASIS and pay in one of the following manners:
- By Mail: The remittance advice along with check or money order (do not mail cash) should be mailed to the Univerity of Georgia Bursar's Office, Business Services Building, Athens, GA 30602-4227. Payment must be received in the Bursar's Office by the deadline indicated on the student account summary.
- At Cashier's Window: Payment may be made by cash or check during cashiering hours at the cashier's window located in the Bursar's Office on the first floor of the Business Services Building, 424 East Broad Street.
- At Night Depository: Payment may be made after hours until the payment deadline at the night depository located at the front of the Business Services Building, 424 East Broad Street.
Time of Payment
Payment Deadlines: Please remember that it is Board of Regents policy that all fees (mandatory and elective) are payable upon registration. The payment deadlines for each semester are available on the Bursar's website. Payment deadlines are also listed on the student's account summary in OASIS. Payments must be made by the deadline indicated on the student's account summary to avoid late fees and schedule cancellation.
Late Fees: Failure to make payment by the due date indicated on the student account summary will result in late fees. A late fee of $50 is assessed to the student account the day following the due date. If payment is still outstanding by the end of the drop/add period, the late fee will increase to $100. Please review the Bursar's Payment Deadline calendar for a schedule of late fees.
Schedule Cancellation. To avoid schedule cancellation, payment in full must be cleared by the Bursar's Office by the due date indicated on the student account summary. Please see the Bursar's website for the schedule of cancellation dates. Failure to make payment by these dates will result in schedule cancellation. Students receiving approval to have schedules reinstated must first pay the account balance (less original late fees assessed) at the time of schedule cancellation plus a $150 reinstatement fee prior to any reinstatement.
Deferred Payment of Fees
Board of Regents policy requires that all tuition and fees (mandatory and elective fees) be paid at the time of registration.
Students who meet one of the following requirements may defer payment upon approval by the Student Accounts Department, Business Services Building, 424 East Broad Street:
- Students whose fees are guaranteed and will be paid by an outside agency under an agreement with the University of Georgia up to the amount authorized for a specific academic term.
- Students who have a University-administered loan or scholarship in process up to the amount of the aid granted for a specific academic term.
- Foreign students who have a certificate or other acceptable documented evidence that payment of fees will be made after a statement of fees will be made after a statement of charges for the student has been presented for payment. The deferment will be limited to the amount stated in the certificate or other document for a specified academic term.
Deferred fees will be due and payable as follows: fall semester, October 10; spring semester, March 10; summer semester, July 10.
Students who formally withdraw from the University within the time period described below will be entitled to a refund. Refunds are not granted for individual course withdrawal.
The refund percentage shall be computed on a pro rata basis determined by dividing the number of calendar days remaining in the semester (from the student's official withdrawal date through the last day of scheduled exams) by the total calendar days in the semester. The total calendar days in a semester includes weekends and exam periods but excludes scheduled breaks of five or more calendar days. Students who withdraw from the institution when the calculated percentage of remaining days is 40% or less are not entitled to a refund of any portion of institutional charges.
The following are not entitled to any refund of fees paid: students suspended for disciplinary reasons, students who leave the University when disciplinary action is pending, or students who do not formally withdraw.
No refunds for reduction in hours after the drop/add period are allowed unless such reduction is the fault of the University.
Housing and Meal Plan Refund Policies: Refunds will be determined by the individual offices and transmitted to the Student Account System for determination of disposition. See Financial Aid and the Refund Policy below.
Financial Aid and the Refund Policy: In the event a student receives financial aid, completes registration, and subsequently reduces his/her enrollment status or withdraws, the amount of funds to be returned to federal, state, private or University programs will be in accordance with regulations concerning refunds and repayments to those appropriate programs. A calculation will be made on all financial aid recipients to determine whether a student who completely withdraws during a term has earned the monies disbursed. A student earns his/her aid based on the period of time they remain enrolled. During the first 60% of the term, a student earns financial aid funds in direct proportion to the length of time the student remains enrolled. Beyond the 60% point all aid is considered earned. The responsibility to repay unearned aid is shared by the university and the student in proportion to the aid each is assumed to possess.
For more details concerning refunds for students with financial aid, please contact the Student Accounts Department in 105 Business Services for further information. All refunds, up to the amount of the aid received for the term, will be returned to financial aid sources, according to the following priority:
- Federal Family Educational Loans
- Federal Direct Student Loans
- Federal Perkins Loans
- Federal Plus Loan
- Federal Direct Plus Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant
- Student Incentive Grants
- Other federal sources of aid
- Other state, private, or institutional aid
Any refund due to the student will be mailed to the "Financial Mail" address specified by the student in the OASIS registration system.
Academic Common Market
The University of Georgia participates in the Academic Common Market, an agreement among states in the southern region for sharing unique academic programs. Residents of the participating states who qualify for full (unconditional) admission to the specified graduate degree program and who are approved by their state coordinator may enroll at the University of Georgia on an in-state tuition basis.
To qualify for waiver of the non-resident fee, a student must establish eligibility for participation in the Academic Common Market by the midpoint of each semester. Eligibility is not retroactive to previous academic terms.
For further information about the Academic Common Market, persons should contact the Assistant Registrar's Office at (706) 542-9362, or the Southern Regional Education Board, 1340 Spring Street, N.W., Atlanta, Georgia 30309.