UGA Graduate School Orientation and Information Fair

Wednesday, August 13, 2014, 9:00-11:30 am
Athens Classic Center, Grand Hall

New Student To-Do List


2012 Orientation

The following information should be helpful to you as you plan your move to Athens and the University of Georgia. The "to-do list" is divided into two categories: Pre-Arrival Checklist and Post-Arrival Checklist. All steps may or may not apply to your individual situation. If you have questions, contact the appropriate office, your home academic department, or Graduate Admissions.

Orientation Links

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Pre-Arrival Checklist




Provide Verification of Lawful Presence

The University of Georgia must verify that you are lawfully present in the United States before allowing you to enroll. Please see the instructions for providing proof of lawful presence for information on how to provide this information.


Make Contact with the Department

If you have not done so already, contact the graduate coordinator's office in the department to which you have been accepted. Make sure that you have the information you need regarding your departmentís registration policies, orientation meetings, class requirements, and building access information to obtain your UGACard.


Complete Final Admissions Details

If you recently completed a degree and your acceptance letter indicated that you must provide a final transcript or proof of degree, request the official final documents be sent from your previous institution before you arrive in Athens.


Set up your UGA MyID Password & Profile

Your UGA MyID is a unique username assigned for you to access many University services, including applying for housing and registering for classes and orientation. When you applied to UGA, you should have received an important email titled “UGA Account Information — Please Keep,” which contains information about your UGA MyID. If you haven’t already done so, click on the link in that email to set up your MyID password and create your MyID profile. If the link in the email you received has expired, or you haven’t received this email, please check your spam folder or contact the EITS Help Desk at 706-542-3106.


Get Your UGAMail Account

Soon after your UGA acceptance, you should receive an email titled “UGAMail Account Information — Please Keep,” which contains information about your UGAMail account. This email will be sent to the email address you provided to submit your admission application. UGAMail is the University’s email system and all official UGA correspondence will be sent to your UGAMail address going forward. You must complete your MyID profile before you can access your UGAMail. If you haven’t received this email within 24 hours of receiving your UGA admission notification, please check your spam folder or contact the EITS Help Desk at 706-542-3106.



A housing assignment in Graduate & Family Housing is sometimes difficult to receive unless you have applied well in advance of the expected semester of arrival. In order to register for housing, you must have your UGA MyID and password. For more information about finding a place to live, visit the New Student FAQ.


Complete the University Health Center Forms

You must provide proof/certification of your immunization for measles, mumps and rubella (MMR). Questions and completed immunization forms should be direct to the University Health Center at 706-542-8617.


Apply For A Parking Permit

If you plan to drive a car, motorcycle, or scooter to campus, you will need a UGA parking permit. Information and instructions are at the Parking Services website at

Parking spaces for cars are assigned based on a priority system. Students who are admitted and apply for parking before June 30 will be placed in the initial pool of campus students, faculty and staff for allocation of space. Students may also wait until they arrive to apply for a parking permit.


International Students

Make plans to attend the week-long orientation activities provided by the International Student Life Office from August 4-8, 2014. Learn about the campus and community, and make new friends.

For information about the schedule and temporary housing for the orientation, visit the ISL website.

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Post-Arrival Checklist




Check-in With Your Department

Make sure that you are aware of any departmental orientation meetings for new students and that you have obtained departmental clearance for registration.



Most departments require that you be advised for courses prior to registering for class. Check in with the department to obtain clearance for registration; then register online via the Athena online registration system accessible via MyUGA using your MyID. Make sure you are aware of your department’s policies. Furthermore, it is important that you obtain information about your department’s core requirements (if any) and register for those classes that begin to satisfy those requirements.

NOTE: International students must visit the Office of International Education before registering for classes to set up their files and obtain registration clearance.


Pay Fees

Depending upon when you register for classes, Phase I or Phase II of registration, there will be a deadline for payment of fees. Missing one of these deadlines may result in late fees and/or cancellation of classes. Billing information is sent to your UGA email account. You can log into your student account at

If you have a graduate assistantship, you may deduct your fees from your paycheck. Contact the Bursar’s Office for questions regarding your account:


Get a UGACard

Please check with your Department before going to get your UGACard. Some departments require a special type of card (a proximity card) for access control to buildings and labs. Your department will provide you with the necessary forms for you to get the correct type of card. Proximity cards are issued only with a signed authorization form from your department. Refunds/adjustments will not be given if you purchase the wrong type of card. The UGACard is the official University of Georgia identification card for students, faculty, staff, official campus visitors, and their dependents. The UGACard is your key to accessing many facilities and services throughout campus. You must be registered for the current semester in order to purchase and use the UGACard. The UGACard is non-transferrable and can only be used by the student to whom it is issued. Misuse of the UGACard may result in disciplinary action by University Judiciary.

Visit for more information about the UGACard and how to get one. After the UGACard Office produces your card the staff will scan your hand image to create access security for your card. This feature will prohibit another person from using your card to access University services.


Health Insurance

UGA has a nationally ranked University Health Center that caters to many student health emergencies and psychological needs.

It is highly recommended that students obtain health insurance because the University Health Center cannot provide major medical services. UGA has negotiated a group health insurance policy that meets most of the needs of students. Learn more about UGA’s student health insurance plans.

NOTE: International students are required in most cases to purchase the international student health insurance through the Office of International Education (OIE); before purchasing insurance, international students should contact OIE at 706-425-3274 or


International Students

Take your immigration documents and passport to the Office of International Education located at 1324 S. Lumpkin St., and attend an orientation meeting. Also visit the International Student Life Office in Memorial Hall to take part in the International Student Orientation activities on campus.


Get Involved

To get involved and feel a part of the UGA community, consider joining a student organization, academic student organization, or other group of students/peers.